From Chaos to Curtain Call: 12 Essential Strategies to Conquer Tech Week!
Tips for High School Theatre Directors on how to have a successful tech week! Plus, your weekly round-up of theatre news you may have missed!
Welcome to The Scene, your weekly round-up of theatre news you may have missed. In this week’s email,
We provide strategies for high school theatre directors to survive tech week and create an environment where creativity thrives and everyone feels valued.
Don’t forget to check out this week's free read, Alice's Adventures with Poorly Cooked Cafeteria Seafood by Don Zolidis
So, raise the curtain, shine the spotlight, and dive into another thrilling week in the theatre world. Welcome to The Scene.
Get a 1st Look at Jonathan Groff as Bobby Darin by Logan Culwell-Block, Playbill | The Tony winner will star in a jukebox biomusical centered on the legendary jazz singer next year. Read...
Broadway's Harry Potter and the Cursed Child Is Getting Another New, Shorter Iteration by Logan Culwell-Block, Playbill | The once five-hour play is further reducing its running time again, beginning in November. Read...
Back to the Future Sets Final Broadway Ride by Margaret Hall, Playbill | The musical based on the hit film recently crossed 500 performances at the Winter Garden Theatre. Read...
Louis McCartney Will Star in Stranger Things: The First Shadow on Broadway by Molly Higgins, Playbill | McCartney originated the role of Henry Creel in the play's West End production. Read...
New Legacy Website Announced For Legendary Comic Playwright George S. Kaufman by A.A. Cristi, Broadway World | The new website explores each of Kaufman's forty-plus plays and musicals with synopses, analysis, cast breakdowns, graphics, photographs, and critical articles available for download about selected shows. Read...
This Theater Was a Haven for Bold Art. Then the Archdiocese Intervened by Michael Paulson, The New York Times | The Connelly Theater has suspended operations after its church landlord began more carefully scrutinizing show scripts and its general manager resigned. Read...
Step Into the Playbill Printing Plant to Learn How a Playbill Is Made by Diep Tran, Playbill | In honor of Playbill's 140th anniversary, check out the process of creating a playbill. Watch...
Applications Are Open for The Shubert Organization's 2025 Artistic Circle by Molly Higgins, Playbill | The program provides three mid-career BIPOC producers with financial assistance, networking events, and more. Read...
From Chaos to Curtain Call: 12 Essential Strategies to Conquer Tech Week!
By Zach Dulli, The Scene
Tech week—the final countdown to opening night—is both the most exhilarating and the most challenging phase of most theatre productions. For directors, it's the culmination of months of hard work, where every rehearsal, line, and stage direction comes together under the spotlight. However, the intensity of tech week can be overwhelming, with long hours, technical glitches, and the pressure to deliver a flawless performance. To help high school theatre directors navigate this critical period, we've compiled 12 essential strategies to transform Tech Week from a source of stress into a triumphant finale. Whether you're a seasoned director or new to theatre, these tips will equip you with the tools to lead your cast and crew to a standing ovation.
1. The Power of Preparation
Tech week success begins long before the first lighting cue is called. Start by crafting a detailed production schedule months in advance, outlining every rehearsal, set build, costume fitting, and technical run-through. This comprehensive roadmap ensures that every aspect of your production receives the attention it needs. Utilize production calendars and scheduling software to keep everyone on the same page. Regularly update and distribute the schedule to your cast and crew so they know what to expect and can plan accordingly. Preparation also involves double-checking that all scripts, scores, and technical documents are up-to-date and accessible. By laying a solid foundation, you minimize last-minute surprises and set the stage for a smooth week.
2. Delegate and Conquer
As a theatre director, you're the visionary behind the production, but you can't do it all alone. I know sometimes you have to do it all alone, but do your best not to. Assembling a reliable team and delegating responsibilities is crucial- even if your team comprises inexperienced students, parents, and volunteers. Start by appointing a competent stage manager to oversee rehearsals and the backstage area. Have assistant directors you can assign to focus on specific tasks, such as leading warm-ups or running lines. Find and trust your technical crew—lighting designers, sound engineers, and set builders—to handle their specialties. Reach out to local colleges or theatres for students or professionals willing to volunteer their time to help your production and possibly train your students; empowering your team and trusting them to execute their tasks allows you to focus on the bigger picture and make critical, creative decisions. Remember, a successful theatre production is collaborative, and effective delegation maximizes everyone's strengths.
3. Clear Lines of Communication
Effective communication is the backbone of any successful theatre production, especially during the high-stakes environment of tech week. Establish clear channels for information flow between you, your production team, cast, and crew. Hold regular production meetings to address concerns, provide updates, and ensure everyone is aligned with the show's vision. Utilize technology to your advantage—create group chats and email lists, or use theatre management apps to disseminate information quickly. Encourage an open-door policy where cast and crew feel comfortable bringing issues to your attention. Promptly addressing problems prevents them from escalating and keeps the production on track. Clear communication reduces misunderstandings and fosters a sense of unity within the team.
4. Tech Rehearsals: Fine-Tuning Excellence
Tech rehearsals are where the magic truly happens, blending performance with technical elements like lighting, sound, and set changes. Dedicate specific rehearsals to focus solely on these technical aspects without the pressure of a full run-through. For instance, conduct a cue-to-cue rehearsal where actors move from one technical cue to the next, allowing the crew to perfect timing and execution. Isolating each element—be it lighting transitions, microphone cues, or set movements—ensures precision and helps identify any issues in a controlled environment. This methodical approach reduces stress for both cast and crew and produces a more polished final performance. Remember, technical excellence enhances the storytelling and immerses the audience in the theatrical experience.
5. The Director's Arsenal: Organization
An organized director is a calm and effective leader. Keep meticulous records of all production elements, including annotated scripts, blocking notes, prop lists, costume designs, and contact information for all team members. Use binders, digital files, or theatre software to organize these materials for easy access. Having everything at your fingertips allows you to answer questions promptly, make informed decisions, and avoid unnecessary delays. Additionally, maintain a prompt book—a master copy of the script with all technical cues and director's notes—which serves as the definitive guide during rehearsals and performances. Organization not only reduces your stress but also sets a professional standard for your students to follow.
6. Surviving the Long Haul: The Tech Kit
Tech week often involves long hours and unexpected challenges. Assemble a "tech week survival kit" to keep yourself and your team going. Include essentials like healthy snacks, bottled water, first-aid supplies, sewing kits for costume emergencies, tape, extra batteries, and basic tools. Consider adding comfort items like hand warmers or cushions for hard seating areas. Having these supplies on hand minimizes disruptions and keeps everyone comfortable and focused. Encourage your cast and crew to prepare their own kits, emphasizing the importance of self-care during this demanding period. Small comforts can make a significant difference in morale and productivity during tech week.
7. A Culture of Support
A positive and supportive atmosphere is vital for maintaining high spirits and motivation. Encourage collaboration and teamwork among your cast and crew. Recognize and appreciate everyone's contributions, no matter how small. Implement team-building activities or warm-up exercises to strengthen bonds. Address conflicts promptly and fairly to prevent negative feelings from affecting the production. By cultivating a sense of community and shared purpose, you enhance the overall experience for everyone involved. A supportive culture not only improves morale but also results in a more cohesive and compelling performance.
8. Adaptability in the Face of Challenges
Despite the best planning, Tech Week often presents unforeseen obstacles. Embrace a flexible mindset and be prepared to adapt your plans. Demonstrate problem-solving skills and maintain a calm demeanor to reassure your team. For instance, if a prop isn't working as intended, brainstorm creative alternatives with your crew. Your ability to navigate challenges sets the tone for the entire production. Encourage your team to think on their feet and contribute solutions. Adaptability not only resolves immediate issues but also strengthens the team's resilience and confidence.
9. Time as a Precious Resource
Time management is crucial during tech week, where every minute counts. Prioritize tasks based on urgency and importance. Start rehearsals on time and keep breaks within the scheduled limits. Use a rehearsal agenda to stay focused and ensure all necessary elements are covered. Avoid over-rehearsing scenes to the point of diminishing returns; instead, focus on areas that need the most attention. Delegate timekeeping responsibilities to your stage manager to keep everyone accountable. Efficient use of time reduces stress and prevents burnout, allowing your cast and crew to deliver their best performances.
10. Self-Care for Directors
Amid the whirlwind of tech week, it's easy for directors to neglect their well-being. However, your health directly impacts your ability to lead effectively. Prioritize adequate sleep, balanced meals, and regular hydration. Take short breaks to rest your voice and clear your mind. Engage in stress-relief activities, such as deep-breathing exercises or brief walks. Set boundaries to prevent burnout, and don't hesitate to ask for support when needed. By modeling self-care, you encourage your cast and crew to do the same, promoting a healthier, more productive environment for everyone.
11. Celebrate Every Victory
Tech week is filled with challenges but also with milestones worth celebrating. Recognize and applaud the hard work of your cast and crew when a scene comes together beautifully or a technical element works flawlessly. Small gestures of appreciation—a heartfelt thank you, a shout-out during rehearsals, or treats for the team—boost morale and reinforce a positive atmosphere. Celebrating victories keeps spirits high and motivates everyone to continue striving for excellence. It also fosters a sense of accomplishment and camaraderie, enhancing the overall production experience.
12. Keeping the Bigger Picture in Focus
Amid the detailed work of tech week, it's important to remember the overarching goal: creating a memorable and impactful theatrical experience. Stay connected to your passion for theatre and the story you're bringing to life. Remind your cast and crew of the significance of their contributions and the joy they'll bring the audience. Keeping the bigger picture in focus helps maintain enthusiasm and provides a sense of purpose, especially during stressful moments. Your vision as a director inspires your team and drives the production toward a successful opening night.
Tech week is the crescendo of the theatrical journey—a time where preparation meets performance and artistry meets execution. By implementing these 12 essential strategies, high school theatre directors can transform tech week from a daunting hurdle into a rewarding and triumphant experience. With meticulous planning, effective communication, and a supportive team environment, you can lead your production to new heights. Embrace the challenges, celebrate the victories, and keep your passion for theatre at the heart of everything you do. Break a leg, and may your show receive the standing ovation it deserves!
Additional Tips for Tech Week Success
Involve Parents and Volunteers: Don't hesitate to enlist the help of parents and community volunteers. They can provide valuable assistance with costumes, set construction, fundraising, and more.
Safety First: Ensure all safety protocols are in place and everyone is trained on emergency procedures. Safety should always be a top priority during rehearsals and performances.
Documentation and Feedback: Record rehearsals, if possible, to review performances and technical elements. After the show, gather feedback from your team to learn and improve for future productions.
Gird Your Loins! The Devil Wears Prada Begins West End Debut by Logan Culwell-Block, Playbill | Vanessa Williams leads the company as Miranda Priestly, with Jerry Mitchell at the helm. Read...
Kayleigh McKnight Stars in Return of Rock Musical Lizzie at Manchester's Hope Mill by Andrew Gans, Playbill | William Whelton directs and choreographs. Read...
An immersive Elvis Presley concert experience is opening in London in May next year by Andrzej Lukowski, Time Out UK | ‘Elvis Evolution’ will be taking care of business at ExCel London from May 2025. Read...
Why Am I So Single? announces new closing date in the West End by Alex Wood, WhatsOnStage | The show is currently playing at the Garrick Theatre. Read...
Andrew Lloyd Webber reveals Evita will return to London next summer by Alex Wood, WhatsOnStage | Jamie Lloyd is back directing the show. Read...
Pasek and Paul Family Musical Lyle, Lyle Crocodile Sets World Premiere at Pasadena Playhouse by Logan Culwell-Block, Playbill | Based on the Bernard Waber book series, the work features a score by a team of songwriters and a book by Timothy Allen McDonald and Sara Wordsworth. Read...
Ray Fisher Stars in New Jersey Macbeth by Logan Culwell-Block, Playbill | The stage and screen star is leading the tragedy at Shakespeare Theatre of New Jersey. Read...
Pittsburgh CLO Will Debut Madame Clicquot Musical in 2025 by Logan Culwell-Block, Playbill | The musical, written by Lisette Glodowski and Richard C. Walter, released a studio album last year and played a sold-out concert in 2021. Read...
Watch Highlights From Kennedy Center's 25th Annual Putnam County Spelling Bee by Logan Culwell-Block, Playbill | Bonnie Milligan, Noah Galvin, Beanie Feldstein, and more, star in the William Finn musical. Read...
Free Reads of the Week
Read entire plays for free! Playscripts offers a selection of full-length and one-act plays that you can access for free, which is ideal for use in theatre productions, school performances, or competitions. To explore these titles, click on the cover image below or select the "READ FOR FREE" button at the bottom of this section. This action will direct you to the play's page on the Playscripts website. Once there, click "READ NOW" to begin enjoying the play immediately!
Alice's Adventures with Poorly Cooked Cafeteria Seafood by Don Zolidis
The Story: Between her genius little brother forcing her to play Dungeons and Dragons with his weird friend and scoring detention with the meanest teacher in the school, Alice is having the worst day imaginable. Hoping to get herself sent to the hospital, she eats as much mystery fish as possible from the cafeteria. What follows is a bizarre series of hallucinations that have a suspicious resemblance to another famous Alice story...
Comedy | 40 - 50 minutes | 3 W, 3 M, 6 Any (12-22 actors possible: 3-18 W, 3-18 M) | Set: A wonderland and a school.
